5 Tools Needed to Manage Bakery Inventory

Revel Blog | Revel | May 8, 2018 |

iPad POS

Bakeries are by nature very dynamic businesses and have their own unique set of challenges. From high production costs and fluctuating ingredient prices to customers’ placing highly-customized orders and bakery inventory – a Bakery Point of Sale is table stakes to run a successful bakery.

In this article, we take a look at the tools needed to manage one of your most important ingredients, your inventory. With bakery inventory software you can streamline your bakery options.

Bakery Inventory

Leverage these tools to shrink your shrink, and ensure that your bakery never runs out of your customers’ favorites dishes.

Purchase Orders

With built-in purchase order functionality into a Bakery Point of Sale, you can easily manage your vendor relationships. On the backend, bakery owners can place reorders on the fly and have those numbers automatically reflected into their Point of Sale. The bakery inventory software includes low-stock inventory alerts, so you can ensure your products will always be well-stocked by setting automatic prompts for reordering thresholds.

Ingredient-Level Inventory

Your inventory count should be precise and be able to keep track of modifications in real time. And in reality, inventory loss starts as soon as the recipe is created, so inventory shouldn’t just be subtracted at the time of purchase. Say you have a batch of cookies go to waste in the baking process, you can now account for this shrink by entering in the yield amount, to initiate an exact inventory at the time of preparing the recipe.

With bakery inventory software, adjust the values of each ingredient, as well as the number of times it is run by the actual yield, to promote the most precise inventory measurement at the exact time the recipe has been created. At this level of inventory tracking you can better track spoilage and made in-house ingredients.

Bakery Inventory

Store to Store Transfers

A bakery Point of Sale can streamline inventory not just for one location, but for multiple locations and franchises. Ensure that inventory is accounted for at every location and that every store can customize its offerings with store to store transfers. Each transfer initiated from one location to another can be assigned a status to ensure that items are accounted for and received in full.

Return Merchandise Authorization (RMA)

Control overhead costs by returning unused or damaged inventory back to vendors. Through your bakery Point of Sale, you can create RMAs for easy reordering and vendor management. The vendor can then approve the return, ensuring a quick and easy way for bakeries to make returns.

Sales Data & Analytics

Optimize your inventory by looking at what’s really selling. Understanding sales data lets you know what items are the most popular with your customers, what you may need to work on an upsell strategy for, or what you may need to discontinue or 86 from your product mix, and help you forecast your inventory.

Phillip from Patty’s Cakes and Desserts says that because of Revel "we can really know for sure what is selling." He goes on to add, "We can make sure we have enough material in stock, we can make sure that the favorite flavors are going to be readily available for all the customers."


Half of small businesses either don’t track inventory or use a manual method – stay above the crust with bakery inventory software that is designed to track ingredient-level recipes pushed out at high volume.